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Documents required while applying for Digital Signature Certificate (DSC)

Documents required while applying for digital signature certificate


Digital Signature Certificate (DSC) are those certificates which provide authentication of documents, papers etc. Digital Signature Certificate used for the purpose of signing of E-forms by the individual persons for a certain purpose. Digital Signature Certificate registration issued by a licensed certifying authority. Certifying authority means a person who granted a license to issue a digital signature certificate under section 24 of Indian IT Act, 2000.

Certifying authority provides digital signature certificates within a period of one to three days from the date of providing all documents such as PAN card, Aadhaar card, Mobile number, Email ID etc. The signature is valid for a period of one to two years.

Some E-forms are required to be signed with the help of digital signature such as MGT-7, AOC-4, CHG-1 and CHG-4, etc. DSC should be registered on the MCA portal.

Benefits of Digital Signature Certificate

  1. Reduced Cost and time:- Instead of signing the hard copy documents physically and scanning them to send them via. E-mail, you can sign the PDF files and send them much more quickly.
  2. Authenticity of Documents:– Digitally signed documents build up the confidence of the receiver to be assured of the signer’s authenticity. Without getting worried about the documents being fake, they can take actions based on such documents.
  3. Data integrity:– Documents that are signed digitally cannot be altered or edited after signing, which makes the data safe and secure. The Government officials often asks for this certificate to cross-check and verify the business transactions.

Documents required while applying for DSC

While applying for the digital Signature Certificate, you are required to submit as a proof, the following DSC document requirement along with your DSC application form:

  • Proof of identification
  • Proof of Address
  • Attestation Officer proof
  • Brief about need for a DSC

Proof of Identification

The following documents are accepted as proof of identification;

  1. Passport
  2. PAN card of the applicant
  3. Driving license
  4. Post office ID card
  5. Bank account passbook containing the photograph with the signature of the applicant and attested by the concerned bank official
  6. Photo ID card issued by the Ministry of Home Affairs of Central/ State Government
  7. Any Government issued photo ID card bearing the signature of the applicant.

Proof of Address

The following documents can be submitted as a proof of address:

  1. Aadhaar card
  2. Voter ID card
  3. Driving License (DL)/ Registration Certificate (RC)
  4. Water Bill (not older than 3 months)
  5. Electricity Bill (not older than 3 months)
  6. Latest Bank statements signed by the bank (not older than 3 months)
  7. Service Tax/ VAT Tax/ Sales Tax registration certificate
  8. Property Tax/ Corporation/ Municipal Corporation Receipt

Attestation Officer proof

 A self-attested copy of the ID card/ address proof of the attesting officer must be provided.

Note: The above mentioned documents must be enclosed with the DSC Application form for submission while applying DSC. An attesting officer can be a Group A/B Gazetted officer, Bank manager or authorized executive, Post master etc.

Brief about need for a DSC

With the growing number of businesses and transactions conducted online, the need of a DSC is invariably important. The DSC are now asks by various Government agencies to cross-check and verify the authenticity of the individual conducting online transactions.


The Digital Signature Certificate is ideal for people to engage in online transactions. For company registration, you must have DSC. If you have any doubt regarding this, you can contact company suggestion.

CS Shweta Sharma

CS Shweta Sharma having experience of three years under CS firm and also having degree of B. Com and M. Com. Having expert knowledge of ROC related work and other company related compliances with MCA.

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